Consumer databases are an integral part of business and marketing strategies as well as important factors in maintaining client accounts. The data contained within a business or organisation pertaining to clients can oftentimes include bank account numbers, social security information, or even confidential medical documentation. In an ever-expanding technological environment where viruses, worms, and spy-ware can infiltrate networks, data protection has become more important than ever.
Data Protection Act
Further data protection has been legalised through the Data Protection Act of 1998, which is an updated, revised version of the Data Protection Act of 1984. In it, personal data is defined as information that can provide a living individual's identity as well as included any expressions, impressions, opinions, or intentions towards or about the individual from the data controller. This includes health, educational, or social services records where common confidentiality laws apply, as well as do the assumptions that an individual was not misled or deceived into giving the information.
Throughout the many principles and conditions outlined by the act for the lawful processing of personal data, the reiteration for the need of common sense in information handling is apparent. Businesses and institutions should keep secure information accurate and up to date, only for their specified purpose or intent, and should always err on the side of caution before releasing any data.
Preventing data loss, corruption, and disclosure can be a daunting and expensive task experienced by any IT Manager. Computer programs or even entire technological security companies can be employed to design software and other security applications.
With the introduction of ‘smart’ digital multi-functional devices, the user has readily access to a system offering a host of functions and features. OCM Follow Me Secure Print allows end users to have the benefit of printing to a shared network attached print device but knowing that their documents are completely secure until they release them to print to a printer or multifunction device of their choice.
Some popular security applications include file encryption, removable media, secure file transfers and secure print release. File encryption data security software protects printed files on Hard Disk Drives by overwriting the HDD image and is preferred to be inaccessible for even user circumvention or intervention. Removable media can be used in conjunction with file encryption and, as data exchange is often times common and necessary, transfer protection and security keeps information confidential and confined to only intended recipients. Through OCM’s bespoke software
Importance of Data Protection
There is a large market for personal information in the current marketing world, and often times it is for illegal, or at the least, undesirable uses. In a business, governmental institution, or health organization, information is the most important asset. Codes, passwords, and security software are valuable safeguards against third party informational requests or violations. Protecting, securing, and maintaining the integrity and confidentiality of personal data should be the highest priority of any business or organisation in order to maintain customer relations and adhere to legal standards.